Sheltered Living, Inc.
  • Topeka, KS, USA
  • 11.54
  • Hourly
  • Full Time

KPERS, Health Ins, Vacation/Sick Leave, Life Insurance


ACCOUNTING SPECIALIST

 

REPORTS TO:   Accounting Manager

GENERAL REQUIREMENTS:

               To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions.

  • A high school diploma and a minimum of six hours of college level accounting course work or two years of experience in an accounting field is required for this position.
  • Experience in Accounts Payable process is preferred.
  • Must be proficient in the use of a 10-key adding machine and have basic computer skills, including proficiency with Word and Excel
  • Knowledge of computer software for an accounting system is preferred.
  • Ability to plan, organize and carry out instructions.
  • Ability to read and understand documents.
  • Ability to write routine reports and correspondence.
  • Valid Kansas driver's license and acceptable driving record.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

        LEADERSHIP:

  • Positive role model for persons served and co-workers i.e. appropriate behavior in specific setting, hygiene, dress, etc. Treats others with courtesy and respect.
  • Ability to work with minimal supervision.

       CUSTOMER SERVICES:

  • Understand and demonstrate the organization's mission, philosophy and code of ethics.
  • Interact with customers professionally and respectfully at all times and respond to their needs in a dignified and timely manner.
  • Answer vendor questions regarding invoices and payments.

        COMMUNICATION:

  • Report necessary information to supervisor in a timely manner. Use all forms of communication such as written, e-mail, reports and personal contact.
  • Understand instruction from supervisor and carry out instruction with minimal supervision. Contact supervisor when clarification is needed.
  • Communicate with others as needed to assure needs and wants are addressed.
  • Maintain confidentiality of staff and persons served.

       TEAMWORK AND COOPERATION:

  • Work in a professional manner and when conflict occurs, resolve disputes professionally. If this cannot occur, then supervisor will be notified.
  • Responsible for working as a team for SLI, not in just one location or department in order to provide a high quality of service and care.
  • Function as a member of the team as assigned. Provide necessary related information to the team as requested.
  • Perform other functions as assigned by supervisor.

        POLICY AND PROCEDURE:

  • Report all incidents, accidents and illnesses in a timely manner to the supervisor.
  • Follow stated policy and procedure.
  • Provide services in accordance with SLI corporate policy and procedure and within standards for licensing and accreditation.

        PUBLIC RELATIONS:

  • Follow dress code.
  • Represent the organization in a professional manner when in public and dealing with parents, guardians, persons served, staff and local businesses.
  • Follow SLI code of ethics.

        ATTENDANCE:

  • Follow assigned work schedule and attend all required trainings and meetings.
  • Notify supervisor of tardiness or absences as soon as possible prior to their shift, training, or meeting.
  • Time off from set schedule must be submitted to supervisor in a timely manner.
  • Illness or emergency leave will be submitted when staff returns to work.
  • Complete leave requests according to policy and do not abuse leave policy.

       EFFICIENCY AND ORGANIZATION:

  • Ensure that all invoices are paid in a timely manner.
  • Maintain financial records and data in organized and orderly fashion.
  • Follow up on accounts receivable under direction of supervisor.

       ADAPTABILITY AND FLEXIBILITY:

  • Handle stressful situations and changes with an even temperament and flexibility.
  • Flexibility to learn a variety of job skills.
  • Complete all paperwork and reports in a timely and detailed manner.

       JOB SKILLS AND JUDGMENT:

  • Verify, balance, and reconcile cash accounts for persons served who maintain a cash bag with SLI.
  • Verify that policies regarding handling of cash and cash bags are followed. Alert supervisor to any potential violations of policy or possible exploitation of funds of persons served.
  • Maintain and distribute petty cash and verify expenditures from the petty cash account.
  • Check out and in agency charge cards and verify purchases.
  • Match purchase requisition forms and invoices to bills.
  • Receive bills, input payables into the computer, make payments, and keep accounts payable records.
  • Preparing checks and invoices for Accounting Manager to review. Mail checks in a timely manner.
  • Receive all cash or checks brought to the office and write receipts for all cash received.
  • Compute fee changes for clients on an annual basis, or more often if needed.
  • Enter client wages and report to Social Security monthly.
  • Run client Vision cards monthly and submit report to Accounting Manager
  • Open mail each day. Keep bills and checks and give rest of mail to Employee Services and Supports Coordinator for distribution.
  • Apply sound judgment and make clear recommendations for solution to problems.
  • Assist with SLI fundraising, Festival of Trees and other special events as needed and requested by the Special Events and Marketing Manager with approval of supervisor.

        TRAININGS:

  • Complete required orientation and training on a timely basis.

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is regularly required to stand, walk, talk, and hear. The employee frequently is required to reach with hands and arms.  The employee is occasionally required to sit, use hands to finger, handle or feel objects, tools, or controls.  The employee must regularly lift and/or move up to 15 pounds, frequently lift and/or move up to 25 pounds. 

WORK ENVIRONMENT:

The noise level in the work environment is usually moderate.

FULL TIME

NON-EXEMPT POSITION

HOURLY RANGE ($11.54 - $16.00)

ANNUALIZED SALARY RANGE ($24,000 - $33,280)

EEO-1 Code: Administrative

Sheltered Living, Inc.
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